Visit space.colum.edu or https://colum.emscloudservice.com/web/ and click sign in to go to the SSO screen; if you are already signed into other Microsoft applications, it may skip that step.
Click ‘book now’ on a reservation type on the front page (same options are listed under “CREATE A RESERVATION”
Enter the time and date for the reservation. You can optionally set the search to only find spaces in certain buildings using “add/Remove” in locations, if you need the same space for multiple days, the “recurrence” button will find spaces available for all of the days.
The default location search shows all of our buildings, to select only 1 or more, tick the box next to the building you want to search and click “Update Locations.”
Recurrence works similarly to creating a reoccurring meeting in Teams/Outlook:
You also have the option to specify room features/types by clicking “Let me Search for a Room.” (e.g. dining area, computers, projectors, stages, etc.
After hitting “Search” you will see all rooms that meet your criteria, if a room is unavailable, it will be blocked out on the schedule:
To reserve a room, click the plus sign next to the room(s) you want reserved for that time. You will get a popup asking for the projected number of attendees and how the room should be set up (most rooms do not have an alternative setup):
Any reserved rooms will show up in “My Cart” and “Selected Rooms.” With all rooms selected, press “Create Reservation”
If available, you can select any additionally needed services on the next page (e.g. extra clean up, media set-up, etc.) otherwise it will skip to “Reservation Details.”
After filling in your Even Details on the 3rd page, press “create reservation” to submit the request.
You will get an email confirming the request was sent. IF YOUR REQUEST IS APPROVED, you will receive a 2nd confirmation email.