This guide will show you how to use the audio/visual equipment in the 600-1301 conference room.
The audio/visual presentation system is controlled by a small touchscreen located on the conference table. To begin, touch the screen to take the system out of sleep mode. When the touchscreen controller wakes you will see a power button located in the middle of the screen. Press this button to power on the video projector.
Once the video projector powers on, select which video source you would like to use from the main menu. Press Table Input 1 to select either HDMI or VGA cable connections at the front of the table (nearest the screen)
Press Table Input 2 to select the second HDMI connection at the end of the table (furthest from the screen).
Press the Document Camera button to select the Document Camera (located on the counter next to the table).
Press the Wireless Presentation button to select the Mersive Solstice Pod. Please see Mersive Solstice Pod instructions for more details on this connection option.
On the left side of the touchscreen controller, you will find projector control options under the Display settings. If you would like to mute the video signal to the projector (so your audience can’t see your presentation) press the Mute button. If you need to turn the projector on or off without shutting the whole system down, use the On or Off buttons.
On the right side of the touchscreen, you will find the Volume options. Use the Up or Down arrows to adjust audio levels and press the Mute button to mute audio.
When you are finished using the audio/visual presentation system, please press the System Off button located in the lower right-hand corner. This will power down the video projector and audio system (prolonging the life of the equipment) while resetting the room for the next user.
This meeting room is also outfitted with a camera and microphones for hybrid meetings. You can use the camera and microphones with Teams, Zoom or any other conferencing/streaming service installed on your laptop. You can also use them with lecture capture software such as Panopto. In order to use the camera and microphones, you will first need to plug in the devices USB cables into your laptop.
SOFTWARE SETTINGS
In your conferencing software preferences, make sure that you have Yamaha YVC-1000 selected as your microphone input. Your output should be set to Extron. Select
BCC950 ConferenceCam for your camera.
MICROPHONE CONTROL
Yamaha YVC-1000 Base Station
This meeting room uses the Yamaha YVC-1000 system for microphone input. The microphones are connected to a Base Station located on the table. To use the mics with your desired conferencing software, make sure that they are powered on.
Press the power button to power the unit on. The power button will light up green when the unit is on. The power button will light up red when the unit is off.
Connected to the base station are a number of microphone pods. When the microphones are powered on they will light up with a green light.
If you would like to mute the microphones you can do so by pressing the small microphone button on any of the microphone pods in the room. When muted, the micrphones will light up red. You can also mute the microphones within the conferencing software.
CAMERA CONTROL
You can control the camera from either the camera base or using the remote control.
Use the arrow buttons to position the camera where you like. Use the zoom buttons to zoom in and out.
Conferencing Microphone Controls
In Microsoft Teams, make sure that you have your microphones and audio output set to the right devices.
When joining a meeting, select Computer audio. This will open an Audio settings window to the right.
Select Extron for Speaker to use the rooms speakers. For Microphone, select Yamaha YVC-1000.
You can also change these settings within a meeting by opening the Mic menu in your meeting controls.
This menu will show the same selection options as the previous menu. You can change your mic input and output at will during the meeting.
You can use these device settings in any streaming/conferencing software you like. Just remember to set your audio output device to Extron and your microphone input device to Yamaha YVC-1000.
Conferencing Video Controls
In Microsoft Teams, make sure that you have the correct camera selected for your meeting.
Use the button in under your camera preview panel to toggle your camera on or off. If you want to use the camera, make sure that this option is turned on. Once this is turned on, click on the small gear button to open your video settings.
Select BCC950 ConferenceCam to use the camera. The other option available here is usually your laptop's built in camera.
You can also change these settings within a meeting by opening the Camera menu in your meeting controls.
This menu will show the same selection options as the previous menu. You can change your camera at will during the meeting.
You can use these device settings in any streaming/conferencing software you like. Just remember to set your camera to BCC950 ConferenceCam, audio output device to Extron and your microphone input device to Yamaha YVC-1000.
If you need help with any audio or video equipment, please call IT MEDIA SERVICES 312-369-7550.