Classroom 1104-310 User Guide
This guide will walk you through the basics of using the Audio/Visual equipment and control system in classroom 1104-310.
Use the links below to jump to a section, or read on for the full guide.
Video Sources
Program Audio Controls
Microphone Controls
Advanced Routing
Blu-Ray Region Code
Video Conferencing/Streaming
System Shutdown
To power on the audio/visual equipment, use the Press to begin button in the center of the lectern touchscreen (the small screen mounted to the lectern). If there is no image on this screen, touch it once to wake it from it's sleep state and then press the button. Once the button is pressed the classroom display will power on.
VIDEO SOURCES
Along the top of the screen are your video sources. Touch a button to display that source upon the screen.
This classroom includes matrix switching. This means that you can display different video sources on the three room displays at the same time. If you would like to access these functions, use the Advanced Routing button in the bottom right of the touchscreen controller. If you do not wish to use these advanced options, just select your source from the options at the top of the touchscreen. If a previous instructor has used the matrix switching options and did not reset them after their class, try shutting down the system to reset these options.
Select Room PC if you would like to use the lectern computer or a laptop. The Lectern PC is located below inside the lectern. You may need to power on the computer by pressing the computer's power button (a small circular button located on the front of the computer). You can tell if the computer is on or off by the small LED light in the middle of the power button. If it is lit then it is already on. When the computer is powered off the light is not lit. If you see a pulsing light on the power button then the computer is in sleep mode. Try pressing a key on the keyboard or clicking a mouse button to wake the computer up for use.
If you would like to use a laptop (or other device with an HDMI output), open the little door next to the touchscreen controller to find both HDMI and USB-C cables. Plug one of the cables into your laptop for both video and audio. Your laptop will be displayed on the three screens. The lectern PC is the default source when using this button. When you use the laptop cables they will take priority over the lectern PC. This means that you will not be able to display the lectern PC when you have a device connected to one of the laptop cables. Using the Room PC button, you can either display the lectern PC or your laptop on screen. You can not display both.
Once the computer has started you will need to log in using your Columbia College Chicago credentials. You will need to use their Columbia College email address as the user name (example: jsmith@colum.edu) and the same password that they have chosen to access their email and other Columbia services. If it is your first time logging into the computer for the semester, please allow a few minutes as your profile is created. This will only happen once per semester.
Once you have logged into the computer, make sure that you have the correct audio output selected.
In the lower left hand corner of the screen you should see a small speaker icon. These are the Windows audio settings. Click on this icon to open the settings window
At the bottom of the pop-up window is the volume slider. You can slide this to the left to turn up the computer audio or right to turn it down. Each time you make an adjustment you should hear a little sound play from the speakers so you know that a) the speakers are working and b) what your audio level will sound like. Remember that audio levels can also be controlled through the touchscreen controller on the lectern so if you don't hear any audio, check the audio settings there as well (labeled program audio on the touchscreen).
At the far left end of this slider you will see a small icon that looks like two little lines with dots in them. This is the audio settings button. Click this button to open the audio settings.
Here you should see the different audio output devices available. Make sure that you have ExtronHDMI selected as your audio output device. This should be selected by default when you log in. If you are not getting any audio out of the computer and you have checked the volume settings on the touchscreen controller, computer and your software (websites like Youtube have their own volume sliders on videos for instance), then check here to make sure that you have the correct audio output selected.
Select Bluray if you would like to play a Blu-Ray, DVD or CD. The player is located in the lectern below. You can use the onscreen display to control the player. This blu-ray player is region free. If you need to play a disc from another country, please see the instructions for changing the region near the end of this guide.
Select HDMI Floor Plate if you would like to use the HDMI connection located in the floor box at the front of the classroom. If you open the floor box you will see a HDMI plug. You will need a HDMI cable to connect.
Select HDMI at Rack to use the extra HDMI connection located in the AV rack in the equipment closet outside of the theater. This closet is locked so please coordinate in advance with the Cinema department or IT Media Services to access this connection.
PROGRAM AUDIO CONTROLS
On the right side of the screen you will find the main Volume control. Slide the blue dot up and down to adjust the volume of whatever video source you may be displaying. Please note: If you are using the Advanced Routing options to display multiple video sources, you can only have one audio source selected at a time. Please refer to the Advanced Routing instructions for more details.
You can click the small speaker icon under this slider if you would like to mute the audio completely. Press it again to unmute.
MICROPHONE CONTROLS
1104-310 is outfitted with a lectern microphone and four wireless handheld microphones. If you would like to use the lectern microphone, first make sure that it is powered on. There is a small power button located at the base of the microphone. You will see a small green LED light up if the microphone is powered on. If you do not want to use this mic, feel free to turn it off.
If you would like to use the wireless microphones, please coordinate in advance with either the Cinema department or IT Media Services.
On the left side of the screen (above the Camera Controls button) are the microphone controls. To access these options press the Audio button.
This will open a small audio mixer to adjust the volume of the microphones. The lectern mic is the first option. Use the slider to turn the volume up or down.
Press the small microphone icon at the bottom of each slider to mute or unmute a microphone.
ADVANCED ROUTING
This room is capable of Matrix Switching, which means that you can display up to three different sources at a time on the three classroom displays. To do this, open the Advanced Routing option. The button is located in the bottom right corner of the touchscreen.
On the Advanced Routing page you will see three columns of video sources (one for each of the three displays) and one column of audio sources. NOTE: You can only have one audio source playing in the room at a time.
Select which source you would like to show for each display (Projector, Display 1 and Display 2), then select your audio source. You can use these options to display a video on the projection screen while showing your powerpoint slides on the two side monitors, or similar setups.
Use Room PC to show the lectern PC or a laptop from the guest HDMI or USB-C cables.
Use Bluray if you would like to show the Blu-Ray player.
Use HDMI Wallplate if you would like to use the HDMI connection in the floor box at the front of the classroom.
Select HDMI at Rack if you would like to use the HDMI connection in the AV rack located in the tech closet.
Select Video Mute if you would like to mute a specific screen. Remember to unmute the display at the end of your class for the next instructor.
Once you have selected where you would like your video sources routed, then choose your audio source. There is no audio mute function on this page. If you would like to mute audio please go back to the main menu and use the volume options there.
Blu-Ray Region Code
This room is includes a region free blu-ray player. This means that you can play blu-rays and dvds from other countries. To play these discs you must use the remote control to change the region.
To change the region code, first open the disc tray. The eject button is the top left button on the remote. While the tray is open, press one of the colored buttons at the top of the remote to change the player region.
YELLOW: press the yellow button to change the player to Region A (North America, South America and East Asia)
BLUE: press the blue button to change the player to Region B (Europe, Africa and Australia)
RED: press the red button to change the player to Region C (Asia and Russia)
Once you have made your selection you can insert your disc and play normally.
VIDEO CONFERENCING/STREAMING
Although 1104-310 does not have dedicated cameras and microphones installed in the space, there is a webcam located on the lectern monitor that you can use for video conferencing during your classes. This is a simple camera that may be useful for streaming a lecture to an absent student but is not a good solution for class participation. If you need that kind of classroom technology, please speak to your department about having your class moved to a more appropriate space. That said, we will discus how to use this webcam below.
Teams
In Teams, open the settings page by clicking on the three dots in the upper left hand corner of the Teams window. This is right next to your profile picture.
In the drop down menu, select the Settings option.
In the following menu, select devices. This is where you can adjust the audio and video inputs of your Teams meetings.
The device page will be broken into two main sections: Audio and Video.
In the Audio section you will see a setting for Speaker listed first. This should be set to Extron HDMI. This should be the same as the main computer audio output.
Below that are the settings for Microphone. This should be set to Logitech Webcam C925e. When this is selected you will now receive audio from the webcam's built in microphone.
From this menu you can also click the Make a test call button to test your audio settings before you start a meeting.
In the Video settings section you will see a large preview of your camera feed. Below that is your camera select option. There should only be one option available Logitech Webcam C925e.
Zoom
You can access your Zoom settings by opening the small arrow in the lower left hand corner of the taskbar. This will open a new menu. Click on the small Zoom icon to open the settings window.
Select the Video & effects option from the menu on the right.
Again, make sure that you have Logitech Webcam C925e selected as your camera. While in this menu, it's also a good idea to make sure that you have HD video turned on as well. Zoom does not turn this option on by default. You should also turn on Maintain original ratio so that your online audience gets a nice widescreen image from the camera.
Once you have the video options taken care of, select Audio from the left hand menu.
This will open the Zoom audio preferences. Make sure that you have Extron HDMI selected for your Speaker option (this should always be the same as the main computer audio output). You can click the Test speaker button if you want to double check that audio is playing in the room.
Now make sure that you have Logitech Webcam C925e selected for your Microphone. Click the Test microphone button to make sure that your microphones are working. This will record a little bit of audio and play it back for you.
SYSTEM SHUTDOWN
When you are finished, please use the power button in the lower right corner. When you press this button a screen will pop-up asking if you are sure you want to shut down the system. If you are, press the Power Down option. This will shut down the displays and reset the room for the next class. Please do this after your class, especially if you are using the more advanced functions. These functions can be confusing for some instructors and shutting down the system will reset these settings.
And don't forget to log off the computer!
If you need help with any audio or video equipment, please call IT MEDIA SERVICES 312-369-7550 or submit a Team Dynamix ticket.