Teams Basic Training

Teams Basic Training

Resources

Video from Teams Basic Training  

Microsoft Quick Start Teams for Education

great site with lots of presentations and videos

Quick Guide https://aka.ms/TeamsEDUQuickGuide

really quick PDF mostly about UI and features it really shows Teams Classic but its not really that different

Linked Learning

Academic Technology Teams site

https://about.colum.edu/information-technology/technology-applications-and-support/teams

Overview

  • Teams Versions Ugggg there were too many versions in the past now there is just one
    • Teams Classic (retired April 12th 2023)
    • Teams {Work or School) now just Teams
    • Teams Personal now just Teams
    • If you have anything but the new team just uninstall and install the latest version
  • Teams vs Zoom comparison same same not same
    • Academic Technology Comparison may be a bit out of date https://about.colum.edu/information-technology/pdf/zoom-and-teams-comparison-chart.pdf 
    • additional information
    • Feature  Teams Zoom
      Video 1080p 720p default up to 1080p for business
      Chat Individual, group, channels always available and searchable Group and Private meeting chat, Zoom chat for chat outside of meetings
      Participant Limits Free 100 Paid 300 Office 20,000 Live 30,000 Free 100 Ent Plan 1000 Webinar
      Meeting Time Limits Free 60 mins Paid 30 hours Free 40 Mins Paid 30 hours
      User Interface Comprehensive but complex, integrated with Microsoft Office tools Simple, intuitive, user-friendly
      Security Two-factor authentication, data encryption, single sign-on, advanced threat protection 256-bit AES encryption, end-to-end encryption option, advanced chat encryption
      Record Meeting  Yes in stream Local is free and Cloud recording available in Paid 
      Calendar Built in O365 Outlook Plugin
    • Comparable https://www.gartner.com/reviews/market/meeting-solutions/compare/product/microsoft-teams-vs-zoom-meetings
    • Both interfaces are now stable and consistent across platforms
  • Teams main Interface (sorry this is the classic interface) its not that different

Teams Main Navigation

  • Meet setting window

Start Meeting options

  • Teams meeting interface ReviewTeams Meeting interface
    • Chat, People : open side window with details for chat and People
    • Raise, React, View : small callout windows with options for Raising your hand, Reactions and View options
      • view options
      • Teams Meeting Interface View Options
      • There are some additional specific Sign language options in the Settings Accessibility options page. I this sections you can prioritize signers in meetings.
      • Teams Settings Accessibility Options
    • Rooms
      • Breakout rooms
        • Assign to rooms 
        • Teams Meeting INterface Breakout Rooms
    • MORE
      • Record and transcribe
        • Start Recording : puts up the recording banner
          • recording follows the organization tenancy policy
          • if a person from another tenancy is a participant of the meeting their organization rules also will be applied to recording policed
        • Start Transcription : transcription is off as it uses AI Copilot features. We are pending approval of our AI Policy now 1/13/2025 when/if this approves we can turn back on transcription and other AI features
        • Transcription and Captioning in teams follows the organizations policies which also follow the OneDrive and Sharepoint policies for storage. tagging and permissions.  
      • Meeting info : 
      • Settings
  • Settings
    • Camera and Audio settings
Mic Settings Teams Camera Settings
    • Teams Camera and microphone permissions
    • Screen sharing permissions
    • Presence settings : Lets you set your availability and location. Availability is automatic based on your calendar and use if you set an availability manually it will override the calendar. You can also override then reset at a future time. Location is useful to indicate if you are on campus or remote each day.
Presence Work Location
  • Adding Team and Team types
    • Team Education Templates

  • Adding Members and Member roles
    • Roles in a meeting

Roles in a meeting

  • Change Roles During meting

Chnage roles during meeting
 

  • Customizing a team

Manage a Team

  • Adding Channels and Channel types

Teams Channel Menu

  • Teams invite recurring meetings and channels
  • Recording Meetings and Transcripts and Attendance
    • After a meeting and attendance file can be generated to log who was in the meeting and how long they were there

Meeting Details

    • Teams Recordings show up in the Chat Channel for the meeting 
    • Recordings are stored online according to the default retention policy

Calendar 

New Meeting Options

New Meeting

Add a channel to a meeting

Print Article